Standard Track

Abstract decisions will be issued by 1 March 2026. Accepted authors are invited to submit a full paper for oral or poster presentation at the symposium as specified in the decision email. Only papers presented at the symposium will be included in the IEEE conference proceedings.

Visa letters are available on request (contact auv2026@soton.ac.uk). If you did not receive a decision email, please contact us. See the quick guide at the bottom of this page for how journal‑track and standard‑track submissions relate.

Prepare your paper

  • Use the IEEE conference template
  • A4, English language
  • No more than 6 pages including title, figures, tables, acknoweledgements and references
  • Convert your paper to a PDF when ready to submit

Submit: Deadline 1st July 2026


    Key Dates

    DateEvent
    1 September 2025Call for abstracts opens
    1 February 2026 8 February 2026Abstract submission deadline
    1 March 2026Notification of acceptance
    31 March 2026Registration opens
    1 July 2026Final paper submission
    6 July 2026Early bird registration deadline
    1–3 September 2026Symposium dates

    Journal and Conference Tracks

    AUV2026 has two tracks for submitting your contributions. Journal track (deadline already past) and standard track (submit via this page). Papers accepted via either route are presented at the symposium.

    SituationWhat to do
    Submitted to journal track and acceptedYou will get a presentation slot (oral or poster).
    Submitted to journal track, not accepted but suitable for conferenceIf you accepted to transfer to standard track, shorten your paper to the 6-page limit and submit via this page. You will get a presentation slot (oral or poster).
    Submitted to journal track, not accepted and not suitable for conferenceSorry, your paper cannot be presented.
    Submitting standard track, but want it considered for the journalNot possible.

    IEEE Copyright and Consent

    It is IEEE’s policy to own the copyright to the technical contributions it publishes on behalf of the interests of the IEEE, its authors, and their employers, and to facilitate the appropriate reuse of this material by others. To comply with U.S. copyright law, authors are required to sign an IEEE copyright transfer form with the final manuscript. It returns to authors and their employers the full rights to reuse their material for their own purposes. Policies on posting your article online (such as arXiv.org) can be found here.


    Data Protection and Ethics Statement

    By submitting your abstract, you consent to the collection and processing of your personal data for the purposes of organising and managing the AUV2026 Conference. This includes communication regarding your submission, inclusion in the conference programme and materials if accepted, and related administrative tasks.

    Your data will be handled in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018. We will only collect data necessary for the abstract review and event coordination process, and it will be stored securely and retained only for as long as necessary.

    You have the right to access, amend, or request deletion of your data at any time. If your abstract includes information about other individuals, please ensure you have obtained their consent before submission.

    If you have any questions about how your data will be used, or wish to exercise your rights under data protection law, please contact auv2026@soton.ac.uk.

    Further details on our privacy policy are available on the University of Southampton’s privacy notice page.